Kokusai Senshu Tokukai Minutes

Meeting: December 28, 2002     Location: Dr. Steward’s (Home),   Recorder: Hanshi Campbell

Present: Dr. Michael Steward, Dr. Jake Allen, Hanshi Dan Neal, Hanshi Patrick Albrecht, Sensei

               Ron Winters and Hanshi Calvin Campbell.

Meeting motioned to order 6:00 pm by Dr. Allen, Motion 2^nd by Sensei Winters

• Started meeting with reading of KST mission statement, read by Sensei Winters, and philosophy statement read by Hanshi Neal.
• Dr. Steward wants the mission statement and the philosophy statements read at the start of all the KST meetings.
• Dr. Steward talked about the organization chart and board member responsibilities of the KST.
• Dr. Steward presented the 2002 financial report. At present we are $330.00in the red, which is still a positive, due to the fact that we will make that up in the new year with some of the tournaments and programs that we plan to operate in 2003. Financial report accepted by Hanshi Campbell and 2^nd by Hanshi Albrecht.
• Dr. Steward talked about his role as the Chairman of the Board.
• Dr. Steward talked about the responsibilities of the (3) Vice-Chairmen. Hanshi Albrecht is in charge of Referees with Assistant: Hanshi Connie Arrington, Hanshi Campbell is in charge of Coaching with Assistants: Master Frank Jones and Master Bruce Dance, Hanshi Neal is in charge of Sports Medicine and Athletes training for the KST.
• Dr. Steward mentioned that as a whole the KST has a panel made up of the Board of Directors, that will over see Black Belt advancements.
• Hanshi Campbell, Hanshi Albrecht, and Hanshi Neal are all Directors of KST tournaments.
• Hanshi Terry Wilson and Hanshi Jeff Disney are Directors of Tournament Rules.
• Dr. Allen and Assistant Hanshi Steven Kinney are Directors of Tournament Arbitration.
• Shihan Bob Ross and Assistant Master John Duggan are Directors of International Representatives for the KST.
• Hanshi Albrecht talked about his Referee program and what he plans to offer.
• Hanshi Campbell talked about his Coaches program (Successful Coaching) and some financial programs that would and could be used to make money for the KST, using some new teaching ideas in and out of class.
• Hanshi Neal talked about his Sports Medicine program and what he wants to do to help control safety in and around a tournament setting.
• Hanshi Neal and Hanshi Albrecht will be in charge of certification for all First Aid and C.P.R. programs for the KST. This is a must take program for all Coaches and Referees.
• KST Nationals will be August 16^th, 2003. Location to be determined.
• November 8^th-International Tournament, Washington Court House, Hanshi Disney’s Tournament location.
• Still have to provide Hanshi Disney’s church with a tournament proposal for event scheduling.
• Dr. Steward talked about what a competitor must do in order to qualify for the USA Nationals and International Tournament competition and how to use the smaller USA tournaments to seat a USA competitor on the USA team. He also talked about how the funds from the USA Nationals will help pay for their entry into the KST Internationals.
• Dr. Steward stated that the funds generated from the international competition after costs will be split up between the attending countries to be used as scholarships for their respective countries. All scholarship candidates will submit a 500-word essay on sportsmanship. The essays will be sent to Dr. Steward who will then forward the essays along to Dr. Santagata. The essays will not contain the names of the candidates. Dr. Steward will number them and then send them to Dr. Santagata for judgment and selection by his panel of judges that he will select. One scholarship will be given out to a male and one to a female in each represented country who attend the internationals. The candidates must be members of the KST in good standing and they also must be martial artists as well.
• Motion made by Dr. Steward to support the Arnold’s Battle of Columbus Championships held in Columbus, Ohio, 2^nd by Sensei Winters-motion passed by unanimous decision.
• Dr. Steward wants any tournament information passed onto him so he can place it on our website.
• The KST will support and take part in the Tokoshi summer camp on June 6^th, 7^th and 8^th of 2003; the summer camp is Dr. Manson’s camp.
• Dr. Steward talked about Standards of Excellence Mission Statement and the importance of a mission statement. He also stated that he foresees the KST membership tripling in 2003.
• Dr. Steward mentioned that we are not selfish and controlling organization. Members can belong to as many other organizations as they wish as long as the organizations hold the same virtuous philosophies as the KST. We do not wish to take away any part of your history in order for you to be a part of the KST. We only hope that you join and believe in the mission statement set forth by our by-laws.
• Dr. Steward mentioned that we are not a “Win –at-all-cost” organization and our new terminology for teacher will be “Coach”, following the over-sea’s programs and phraseology.
• Dr. Steward discussed the by-laws and General Guidelines of the KST.
• Article 4 of the by-laws has a complete listing of the organization members and officers and duties.

1.      A board member can have more than one responsibility in the KST.

2.      All voting issues in order to pass must have a quorum of ten votes either in person or by proxy to pass or be accepted.

3.      A board member can have more than one responsibility if needed to help or support another division of the KST.

4.      A Recorder shall keep minutes of each meeting and report to the Chairman on all topics discussed during each meeting. This must be done and passed onto the Chairman within a time frame of 60 days. The Recorder at this time is Hanshi Campbell. “And doing a fine job if I may add”, ”smile”.

5.      Checks have to be approved and signed by the Chairman/Financial Director.

6.      Vice-Chairmen may sign checks with the Financial Director if the Chairman is unavailable on a temp basis.

7.      An Executive Board member may fill in as Chairman on a temporary basis only if none of the Vice-Chairmen are unavailable.

8.      The board must consist of at least ten to 15 members.

9.      Voting quorum consists of ten Directors. Can modify if larger board is required.

10.  KST is a non-discriminatory organization. We will not turn away any members on the grounds of race, color, religion or origin on nationality. We will however do background checks as deemed necessary. All information found will be turned into the board of directors for review.

11.  A Director can be removed from office if the mission statement or

      philosophy statement is broken.

12.  Directors should learn all guidelines of the mission statement and by-laws

      of his or her position.

Dr. Steward moved onto By-Laws of:

1.      Referees

2.      Coaches

3.      Sports Medicine and Athletic Trainers

4.      Recorder responsibilities

5.      Director of Finance

6.      Director of Scholarships

7.      Black Belt Advancement Board

8.      Tournament Directors

9.      Director of Seminars

10.  Director of Arbitration and Directors of Rules

11.  Membership to KST, annual fee $10.00 per year, $100.00 lifetime membership with KST discounts for lifetime members.

12.  Meetings conducted using Roberts Rules of Order.

13.  Amendments and Special Authorities.

14.  Rank Promotions.

Moved on to Open Forum:

·        Hanshi Neal Talked about having a good year as a whole for the KST

·        Sensei Winters talked about using a special KST graphic to be used when endorsing events for the KST. He also talked about marketing concepts.

·        Hanshi Campbell had five new ideas.

1.      Have a kids tournament for ages 4 to 12 under black belt only

2.      Have a black belt 1^st through 4^th degree and 5^th through 10^th degree kumite only tournament.

3.      Split year into four quarters, and every three months visit a KST member school and award a student and instructor of the quarter a plaque or trophy that they would keep at their school for three months. Then pass along the award to the next student and instructor. Also keep track of the winners names and at the end of the year the KST could pick a student and teacher of the year and then take them out to eat with the “Four Horsemen” (Dr. Steward, Hanshi Campbell, Hanshi Neal and Hanshi Albrecht)

4.      Start a new division at the tournaments that we will call the Traditional KST Kata event. We can select forms that all KST members would learn and perform. We would award a trophy or award per age group that the winner would keep until the next tournament, and then he/she would have to defend their title at the next tournament. If they win it again they would keep the trophy and if they lose then they would pass the trophy onto the next winner. We would have to decide on the selected forms to be used as traditional KST forms and we would try to not leave out any style or system.

5.      Find a symbol that the KST can use to stitch on the Black Belts and Master’s belts, to show that your rank promotion came from the KST Association. We would only use this emblem on 1^st Dan belts and above.

Meeting motioned to be adjourned at 8:49 PM by Hanshi Neal and 2^nd by Dr. Allen.

Next meeting set for July 2003.

Meeting Minutes Respectfully Submitted by: Hanshi Calvin Campbell-Recorder & Vice-Chairman